Communities need to be organized to run efficiently and effectively.
At City Property Management, we’re dedicated to delivering the best community management experience.
We do this in many ways. Our administrative services provide communities with expert coordination and organization to reduce the workload for HOA boards, and we tailor those services to each community’s unique needs.
City Property will handle the logistics of scheduling board meetings, noticing the homeowners, and posting agendas.
We offer assistance in creating detailed agendas for efficient meetings that follow Robert’s Rules of Order.
We also offer comprehensive and timely documentation of discussions, decisions, and action items.
Our team ensures meetings adhere to all HOA guidelines and state statutes.
Assist with drafting, updating, and organizing essential HOA documents. Record Keeping: Maintain a secure and accessible archive of all critical records, including contracts, financial documents, homeowner lot files, and meeting minutes.
With our exclusive CityCync® software, you get on-demand access to crucial documents for board members and homeowners alike.
Keep track of necessary lings and reports to ensure compliance with the HOA’s governing documents or state statute.
Our in-house customer support team fields homeowner phone calls – with 73% of customer service calls resolved during the first call. That means less headaches for the homeowners, more transparent communication, and happier communities.
With City Property, you have a dedicated team behind you. From your community manager to the administrative assistant, our robust team handles your HOA’s administrative needs.
Keep track of necessary lings and reports to ensure compliance with the HOA’s governing documents or state statute.
Facilitate clear and effective communication between the board and community members.
Help draft and distribute newsletters, notices, and updates to homeowners.
Manage communication with vendors on behalf of the HOA to coordinate services such as landscaping, maintenance, and repairs.
Oversee bids for proposals, contract negotiations, renewals, and termination with HOA vendors to ensure cost-effectiveness and excellent service quality.
Our team tracks your vendor’s insurance to protect your community from claims or lawsuits.
Provide administrative support to enforce HOA rules and regulations.
Your management team will conduct regular compliance tours of your community and provide a full inspection report, which can viewed on the CityCync® Board Portal.
We assist with organizing and tracking ongoing board projects and action items.
Provide resources, training, and support to onboard new HOA board members efficiently.
Our team is available to provide administrative support for HOA-led special projects and events.
Comprehensive administrative services from City Property Management facilitate straightforward and streamlined HOA operations. Request a quote today to learn about our customizable services and receive a personalized proposal.
